Paper phases

A paper goes through phases: you draft it, coauthors read it, you submit it, reviewers judge it, you answer them, and the final version goes out. VersoFold keeps the paper's phase under its title, and arranges the workspace around it: the tools in view, the tabs of the side panel, the checks that matter now. Nothing is locked. Every tool stays in the menus and in ⌘K, and you can choose any phase at any time.

Click the phase under the paper's title (it starts as Drafting). The menu lists the seven phases with what each one brings, and Move on to … takes the paper to the next one. Coauthors see the same phase; only the workspace owner changes it. Home shows each paper's phase on its card.

⋯ at the end of the side panel's tabs lists the other panels. One opened from there stays as an extra tab until you pick another.

• Drafting. The Plan tab shows each section's stage and word target from the manuscript board, your to-dos and the next deadlines. The agent suggests structural questions.

• Internal review. Your edits are tracked by default (switch Track changes off to edit plainly). Share a suggest-only link from Share so coauthors propose changes without overwriting yours.

• Submission. The Checklist tab starts with Where are you submitting?: choose a saved venue, or find one with the agent. Once a venue is chosen, Run the checklist compiles the paper and checks it against the venue: page limits, abstract length, unresolved citations, placeholders and the items you judge yourself. Copy for the submission form gives the title, abstract and keywords as plain text, with their lengths. Editions shows the preprint (create it, or view it) and where the appendix goes: in the paper, or As supplementary material, its own PDF. When you have submitted, Mark as submitted.

• Under review. A note reminds you that edits now count as changes since submission. The Reviews tab waits for the reviews: Import reviews takes the whole OpenReview page or pasted review text.

• Rebuttal or revision. The Response view opens beside the LaTeX: each reviewer comment with your answer under it, written together with your coauthors. Changes since submission show in colour. See Rebuttals & responses. In the phase menu, choose Conference rebuttal (one reply per reviewer, with a character limit, for OpenReview) or Journal revision (a response letter and a marked manuscript), the reply limit and the discussion round.

• Camera-ready. The Checklist tab checks what usually goes wrong after acceptance: the authors shown instead of an anonymous block, the venue style switched to its final version, acknowledgements, placeholders, the page limit with the extra camera-ready allowance, every font embedded with no Type 3 fonts, and each change promised in the rebuttal linked to the manuscript. When the paper has editions, Name the authors in every edition checks that the camera-ready version names them everywhere, with a button that does it; and Update the preprint lists what changed since the version on arXiv and opens the arXiv package for the next one. Compile and check runs them again.

• Published. The phase menu copies a BibTeX entry for your own paper and opens the arXiv package and the web edition.

From Submission on, Preprint & editions… in the phase menu opens the paper's editions: the named preprint, the supplementary material and a journal version, all built from the same source. See Preprint & editions.

The phase and the edition are two different choices, side by side under the paper's title.

They work together. In Submission, the paper is anonymous and the preprint names you, both from the same source. Through Under review and Rebuttal, your revisions reach both, while changes since submission are measured on the paper. In Camera-ready, one click names the authors in every edition, and the checklist reminds you to update the preprint. Choosing a phase never creates an edition, and creating an edition never changes the phase.

Mark as submitted (in the Checklist tab or the phase menu) saves the current paper as a named version, "Submitted to venue". Changes in Rebuttal and Camera-ready are measured against it, in the editor, on the PDF and in the marked PDF. To use another saved version instead, choose it under Changes are measured from in the phase menu.

The agent has its own column, opened with Agent at the right of the toolbar (⌘ShiftA). The side panel and the agent each open on their own. When the window is too narrow for both beside the document, the one you are not using folds into a thin strip of icons; click an icon to bring it back. Snippets sit in the left sidebar with Bibliography and Figures and open beside it, so you can drag them into the text.